Consultations and treatments are different appointments
A consultation may lead to a course booked weeks later, and both need to sit on one client record.
Voltalyze BOS
Operations software for aesthetic clinics and medspas.
Clinics run consultations, courses of treatment, staff with different permissions and records that must stay controlled. Voltalyze BOS covers the business operations around that work: scheduling, records, consents where supported, payments, packages and reporting.
Where it fits
- An independent practitioner running their own clinic days.
- A clinic with practitioners, reception, permissions, courses and reporting.
- One system for the diary, the money and the customer-facing site
Daily reality
What gets in the way on a normal day
These are the operating problems this kind of business runs into, before any software is involved.
Not everyone should see everything
Reception, practitioners and owners need different access to client information and financial data.
Courses are sold and delivered over months
Revenue recognised at sale and treatments delivered later have to reconcile.
Records must be findable
Notes, consents and history need to be attached to the client, not stored across devices.
How it works, part 1
Consultation and treatment workflows
Book a consultation, record the outcome and schedule the treatment plan from the same record.
- Consultation appointment types
- Treatment and service history where supported
- Forms and consents where supported
- Follow-up and review appointments
Consultation and treatment workflows
- Consultation appointment types
- Treatment and service history where supported
- Forms and consents where supported
- Follow-up and review appointments
How it works, part 2
Permissions and controls
Roles decide who can see records, change prices, issue refunds or view financial reporting.
- Role-based permissions
- Approvals for sensitive changes
- Audit history where available
- Owner views across the clinic
Permissions and controls
- Role-based permissions
- Approvals for sensitive changes
- Audit history where available
- Owner views across the clinic
How it works, part 3
Payments, packages and reporting
Deposits, courses and reporting sit in the same place as the schedule.
- Deposits and staged payments
- Prepaid courses and packages
- Memberships
- Reporting by practitioner and service
Payments, packages and reporting
- Deposits and staged payments
- Prepaid courses and packages
- Memberships
- Reporting by practitioner and service
Website and online store
Your own website, connected to the same records
Clinic pages with services, practitioners, opening hours, policies and booking on your own site and your own domain, written in the language your regulator and your clients both expect.
- Your own domain, connected during setup
- A client portal
- Services, team and opening hours
- Booking written into the same calendar
- Reviews and customer portal
Your own domain
- Your pages run on your own domain. Voltalyze connects it during setup, so clients land on your address rather than a shared one.
Online store
- Where you sell aftercare or skincare, it can be sold online from the same stock and payment records as the clinic.
AI
One AI layer for customers, one for the business
Both stay inside what the business allows. Sensitive actions remain with a person.
AI Concierge, for your customers
Prospective clients can ask about consultation availability, what a consultation involves and practical clinic information, then get help booking a consultation.
See AI ConciergeBOS Assistant, for your business
Ask about the schedule, package balances or practitioner reporting, and complete supported admin actions by text or voice, within the permissions you set.
See BOS AssistantPlans
Solo or Business
Voltalyze BOS Solo
An independent practitioner running their own clinic days.
See SoloVoltalyze BOS Business
A clinic with practitioners, reception, permissions, courses and reporting.
See BusinessFAQ
Aesthetic clinics and medspas: common questions
Does Voltalyze BOS make clinical claims?
No. Voltalyze BOS is business operations software. It handles scheduling, records, payments, packages and reporting, and does not make medical or clinical compliance claims.
Can we restrict who sees client records?
Yes. Access is controlled by role, so reception, practitioners and owners can be given different permissions.
Are consent forms supported?
Forms and consents are supported and attach to the client record, subject to how you configure them.
See how Voltalyze BOS would work for your aesthetic clinics and medspa.
Book a one-to-one demo with Voltalyze, or look at the plans and prices first.