Online booking on your own pages
Clients choose a service, a person and a time on your own site. Availability comes from the live calendar, so a slot that is taken cannot be booked twice.
Features
Everything Voltalyze BOS does, grouped by the part of the business it runs.
This is the full picture rather than a highlight reel. Availability of individual items can depend on your plan, your market and the providers you connect.
Schedule and clients
This replaces the paper diary, the booking app that does not talk to anything else and the client history that lives in someone's memory. A booking made online lands in the same calendar the floor works from, against the person who is qualified to do it, and the client record it belongs to is already there.
Day, week and team calendar views
Switch between one person's day and the whole team's week. Blocked time, holidays and closures show alongside appointments.
Appointments, add-ons and durations
Each service carries its own duration and price, and add-ons extend the booking so the diary reflects the real time the work takes.
Waitlist with slot matching
When a client cannot get the time they wanted, they join the waitlist. A cancellation is matched against it automatically and the offer is sent out.
Client profiles and service history
Every visit, spend, product, note and file sits on one record, so the person at the desk can see the history before the client sits down.
Notes, consent forms and patch tests
Consent forms are completed and stored against the client, and patch test records are tracked where a treatment requires one.
Rebooking and automatic reminders
Rebook the next visit from the client record in a couple of clicks, and reminders go out before the appointment without anyone sending them.
Team and operations
Rotas, hours worked, holiday and commission usually live in three spreadsheets and a group chat, and payroll day is where the disagreements start. Here they are one chain: the shift is planned, the hours are recorded against it, and the commission and pay run read from the same numbers.
Staff records and employment detail
Contact details, employment terms, documents, skills and which services each person is allowed to deliver, held in one place.
Shifts and rotas
Build rotas from templates and generate them ahead, per location, so the calendar knows who is actually in.
Attendance and time off
Clock in and out, breaks, adjustments with an edit trail, and holiday or absence requests that show up in the rota.
Commission rules per person or service
Set rules and tiers by person, service or product. Commission is calculated from the sales that were actually taken.
Roles and permissions
Decide screen by screen what each role can see and change, so a junior stylist and an owner do not have the same access.
Multi-location control
Staff, services, cash settings and reporting are all location-aware when the business runs more than one site.
Payments and POS
The card machine that knows nothing about the appointment is where the day's numbers stop making sense. Here the sale, the appointment, the tip, the refund and the till are one record, and the day closes against what was actually taken.
Deposits at booking
Ask for a deposit when the booking is made, and hold it against the appointment so a no-show is not a total loss.
In-person checkout and POS
Ring up services and retail in one sale, split payments, and take card in person against the same account as online payments.
Refunds, tips and no-show handling
Refunds are allocated back to what they paid for, tips are recorded per person for pay, and no-show rules apply consistently.
Branded receipts and payment records
Receipts go out under your business, and every payment, attempt and dispute is kept against the sale it belongs to.
Day-end and reconciliation
Count the drawer, compare it with the system, record exceptions and close the day. Discrepancies are visible rather than absorbed.
Inventory and suppliers
Stock counts drift when the shelf, the back bar and the online shop each have their own version of the truth. One catalogue serves all three, and a sale in any of them moves the same number.
Products, variants and stock levels
Brands, categories, barcodes and variants, with stock held per location rather than as one vague total.
Low-stock alerts and reordering
Set the level at which a product should be reordered and get told before it runs out, with reorder prompts raised for you.
Suppliers and purchase orders
Keep supplier catalogues and prices, raise purchase orders from them, and track what has been ordered.
Receiving stock against an order
Receive deliveries against the order, including part deliveries, so stock rises when the goods actually arrive.
Stocktakes
Count the shelf, record the difference and correct the system with a trail of what changed.
Cost and margin
Cost prices sit behind retail prices, so the product margin report shows what the retail side is really earning.
Growth and retention
A new client costs more than a returning one. Memberships, packages, gift cards, loyalty and campaigns all run off the client records you already hold, so a campaign can be aimed at people who actually match it rather than at everybody.
Memberships
Recurring plans with included services, billed on a schedule, with failed payments chased automatically.
Prepaid packages
Sell a course of treatments up front, then track the credits down as the client uses them.
Digital gift cards
Sold online or at the desk, redeemed against any sale, with the balance and every transaction recorded.
Loyalty points and stamp cards
Points and stamps earned on spend, rewards claimed by the client from their own portal, tiers where you want them.
Review requests after a visit
A request goes out after the appointment, and the reviews it collects can be shown on your own pages.
Email and SMS campaigns with segments
Build a segment from real behaviour, send to it by email or text, and see what came back. Marketing preferences are respected.
Finance and owner control
Most of this is normally reconstructed at the end of the month from exports. Here it is a live picture: what was sold, by whom, at what margin, what is owed in pay, and what changed in the system and who changed it.
Reports on sales, services and staff
Daily summary, payments, labour, staff performance, stock on hand and movements, product margin, and what memberships, packages and gift cards sold.
Payroll and commission runs
Pay periods built from recorded hours, commission and tips, with adjustments and overrides where they are needed.
Expenses and tax rates
Record costs, including recurring ones, against categories, with tax rates configured for your market.
Day-end and change approvals
Closing the day and sensitive changes go through an approval step rather than happening quietly.
Audit history
A log of what was changed, when, and by whom, for the moments where that is the only thing that settles the question.
Multi-location reporting
Report on one site or across all of them, with the owner view sitting above the individual locations.
Website and online store
The website is not a copy of the business that somebody has to remember to update. Change a price, add a service or change your hours once, and the public pages follow. The shop sells from the same stock the shelf sells from.
Your own domain
Your pages run on your own domain. Voltalyze connects it during setup, so clients land on your address rather than a shared one.
Business pages included
Home, services and prices, team, offers, packages, memberships, gift cards, reviews, locations, shop and booking.
Page visibility controls
Turn individual pages and sections on or off, so the site shows only what your business actually offers.
Content you can edit yourself
Your about text, images, social links and section settings are yours to change from the settings screens after Voltalyze sets the site up.
Client portal
Clients sign in to see their bookings, memberships, packages, gift cards, loyalty and marketing preferences without phoning you.
Online store
Sell retail products and gift cards from the same site, against the same stock, through the same payment connection.
Reviews on your own pages
Reviews collected after visits can be published to the site rather than living on someone else's platform.
AI
Two separate things, with different limits. The AI Concierge answers your clients on your website. The BOS Assistant answers your team inside the system. Neither invents an answer about your business, because both read your live records, and neither steps outside what its permissions allow.
AI Concierge for your clients
On your website, it answers questions about services, prices, opening hours and availability, and helps a visitor get to a booking.
BOS Assistant for your team
Inside the system, authorised users can ask about the business and carry out supported actions without hunting through screens.
Grounded in your live records
Both read from the same data the business runs on, so an answer about a price or a slot reflects what is really there.
Permissions still apply
The assistant can only do what the person using it is allowed to do. Sensitive actions stay with a person.
Conversations are recorded
Conversations and the actions taken are logged, so nothing the AI did is invisible to you afterwards.
What is not claimed here
Voltalyze BOS is a working system, not a promise. Where an item depends on your country, your payment provider or your plan, the plan pages and your demo will say so directly rather than leaving it implied.
See these features with your own services loaded in.
A demo uses your service list and your prices so you can judge it properly.