Voltalyze BOS

The Business Operating System for beauty and wellness businesses.

Bring appointments, clients, team operations, payments, stock, marketing, finance, your customer-facing website and AI into one connected system.

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What it replaces

A booking tool that does not know your stock
A card machine that does not know your diary
A website nobody can keep current
Spreadsheets for payroll, commission and stock

What it connects

One set of records, used by every part of the business

Because a booking, a payment, a product and a client are the same records everywhere, the numbers agree at the end of the day.

Schedule and clients

Every appointment, from the first enquiry to the next rebooking.

Team and operations

The people side of the business, not just the diary.

Payments and POS

Taking money at the desk, at booking, and after a no-show.

Inventory and suppliers

Retail stock and back-bar in the same place as the till.

Growth and retention

The work that brings the same client back.

Finance and owner control

What the owner needs to see, approve and export.

Website and online store

Customer-facing pages and a shop, reading from the same records.

AI

One layer facing your clients, one facing your team.

Client journey

From first enquiry to the next booking

A client finds your site, asks a question, books, pays a deposit, is reminded, arrives, is charged, is asked for a review, then rebooks. Every one of those steps writes to the same client record, so nobody has to reconcile them later.

Booking on your own pages
Deposits taken at booking
Reminders by email and SMS
Checkout and receipts
Review requests after the visit
One-click rebooking

Client record

Visit history
Spend and payments
Notes and consents
Memberships and packages
Loyalty balance

Daily operations

The calendar is the floor plan, not just a diary

Availability is calculated across people, services and durations, so a confirmed booking is one the business can actually deliver.

Team and single-day views
Service durations per staff member
Shifts, time off and attendance
Blocked time and closures
Waitlist for gaps
Walk-ins where supported

Scheduling

Staff availability
Service durations
Shifts and time off
Waitlist

Money

Payments, POS and the numbers behind them

Deposits, in-person sales, refunds, tips and no-show charges are all recorded against the appointment and the client, then roll up into reporting without re-keying.

Deposits at booking
In-person POS
Refunds, tips and no-show handling
Payment records and receipts
Day end and reconciliation where available
Payroll and commission runs

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Finance

Sales by service and staff
Commission
Payroll
Exports for your accountant

Stock and retention

Stock, memberships, packages, gift cards and loyalty

Retail and back bar come off the same stock records, and the things that bring clients back are part of the same checkout rather than a separate app.

Products, stock and low-stock alerts
Suppliers and purchase orders
Memberships and prepaid packages
Digital gift cards with a balance ledger
Loyalty points and stamp cards
Campaigns and client segments

Retention

Memberships
Packages
Gift cards
Loyalty
Reviews

Customer-facing

Website, online store and AI

The part of the system your clients see, connected to the same records your team works from.

Website and online store

Business pages on your own domain, connected during setup, with page visibility controls, a client portal and product sales connected to the same stock.

See website and store

AI Concierge

Answers client questions from your current information and helps them book, on your own site.

See the AI layer

BOS Assistant

Lets authorised users ask about the business and carry out supported admin actions inside the system.

See the AI layer

Plans, setup and control

How you start and how you stay in control

Voltalyze BOS Solo

For an independent professional running one calendar.

See Solo

Voltalyze BOS Business

For teams, salons, clinics, spas and multi-location operations.

See Business

Setup and migration

What you provide, what Voltalyze configures, and what happens before go-live.

How Setup Works

Security and data

Access, ownership, export, retention and offboarding.

Security & Data

FAQ

Voltalyze BOS: common questions

Is Voltalyze BOS one product or several?

One product with two plans. Solo and Business run on the same system, so moving from one to the other keeps your clients, bookings, brand and history.

Do we get our own website, or a listing?

Your own customer-facing website on your own domain, connected by Voltalyze during setup. It is your site, not a profile on a marketplace.

Can we sell products as well as services?

Yes. Online product sales run through the same customer-facing site, using the same stock records the business works from.

What does the AI actually do?

The AI Concierge answers customer questions and helps with booking on your site. The BOS Assistant answers questions about the business and carries out supported administrative actions for authorised users. Sensitive actions stay with a person.

How long does setup take?

Solo activation runs the same day in most cases, once payment is complete and the activation form has been submitted. Business onboarding is scheduled once the activation form is received. Timing depends on staff numbers, services, data migration and the providers being connected.

Who owns the data?

The business does. Records can be exported, and there is a defined offboarding path if you leave.

See Voltalyze BOS with your own services and prices in it.

Book a one-to-one demo, or compare the Solo and Business plans first.

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